The main causes for any Project failure are Poor Planning, Poor Management and Lack of Communication/Collaboration.

To avoid these, we should be seriously looking at the type of project management tools we are using for our projects, and to what extent they meet our organization needs and the process. How simple it is to use, and how motivated our team feels when they use it 🙂

Choosing the right management tool can increase the work efficiency and improve the collaboration, which aims in getting the projects successful as well as the process being improved.

Remember! The success of any project majorly depends on the project management and collaboration.

Let’s go through the list of some of the top ones.

Trello

Trello is a simple and easy to use project management tool. It consists of “Boards”. Each board contains a “List”. We can create & name our lists as “To Do”, “Doing” and “Done”!
Each list can contain tasks which are called as “Cards” in Trello. Assign members to each card with proper due date and description.

So, as the project goes on, just drag and drop your cards from “To Do” to “Doing” and then “Doing” to “Done”.

Used by top clients like – Google, Paypal, Adobe etc.

Pros

  • It’s Free!
  • One-page picture of a project status through Trello Board
  • Easy Drag and Drop updates
  • Great tool for Agile teams
  • Provides a facility to add a Checklist to your Cards
  • Easy commenting feature for collaboration
  • Upload files using different platforms like Dropbox, Google Drive, etc.
  • Can be used on mobile devices

Cons

  • No Gantt charts
  • No Calendar
  • No Time tracking, will have to use third party tools for this

 

Atlassian JIRA

Atlassian JIRA is a top tool used by Agile teams. It provides lot of features like agile planning, tracking time, release planning, reporting etc. It enforces the use of scrum and Kanban framework using Scrum and Kanban boards.
Issues/Tasks are being created as a part of product backlog and then assigned to team members.

Pricing starts from $10 per month for the basic plan or try it for free for 7 days.

Used by top clients like – eBay, Cisco, LinkedIn etc.

Pros

  • Provides all the features to easily use Agile management
  • Supports Scrum & Kanban framework
  • Provides all kind of reporting features like burndown charts, etc.
  • Easy drag and drop feature for prioritization and sprint planning
  • One-page board view for the project
  • All the features for planning sprints to planning the releases
  • Bitbucket Integration
  • Can be used on mobile devices

Cons

  • Requires a learning curve for people to understand using this tool
  • Some team members feel it’s too complex to use
  • With Lot of features, if no proper process or workflow is there, can confuse the users

 

Asana

Asana is simple and easy to use software for tracking tasks and team collaboration for different projects. It allows easy collaboration using commenting feature for tasks. Great tool for managing small projects.

Used by top clients like – Harvard University, Khan Academy, Uber etc.

Pros

  • It’s Free & easy to use!
  • An open source project management tool
  • One-page list view for your tasks and your team tasks with due dates
  • Ability to create recurring tasks
  • Mark the task complete using a simple tick
  • Assign tasks by forwarding emails to Asana projects
  • Allow integrations with third party tools like Dropbox, Slack, GitHub etc.
  • Can be used on mobile devices

Cons

  • No time tracking, will have to use additional app integration
  • Not a best fit for implementing Agile methodologies

 

OrangeScrum

OrangeScrum is the simple project management tool for small businesses, freelancers, agencies etc. Great project view, quick reporting features, & simple design makes it easy for you to stay on top for daily task updates.

It provides features like resource planning, Kanban boards etc. Easy to work with remote teams.

Used by top clients like – InsidersHealth, AuditNet etc.

Pros

  • Free & Easy to use!
  • An open source project management tool
  • Share documents from Dropbox, Google drive with ease
  • Sync and integrate with Gmail
  • Integrated Cloud Storage Apps
  • Real-time collaboration
  • Time tracker and report generation
  • Can be used on mobile devices

Cons

  • Doesn’t give all the features of Scrum like managing the product backlog
  • Can’t setup user based permissions

 

Basecamp

Basecamp provides a “To Do” list which is used to keep the track of all the tasks that are needed to get completed. It provides a platform for reviewing the schedules and staying up to date. It also provides facility for group chats like Campfire and posting messages through Message board.

Used by top clients like – NASA, WWF, Petco etc.

Pros

  • It’s Free!
  • Simple & Easy to use!
  • Ability to upload docs and file storage
  • Real-time collaboration
  • Report generation
  • Can be used on mobile devices

Cons

  • Not a best fit for implementing Agile methodologies
  • No Time Tracker, will need to use third party integrations

 

To Conclude, I would like to wish you “All the best” in your search for choosing the Best Project Management tool for your organization and projects. Hope this helps!